Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
Office Manager Job Description Template
Our company is looking for a Office Manager to join our team.
Responsibilities:
- Running errands and purchasing office supplies;
- Receiving guests;
- Assist with basic accounting duties;
- Filing of documentation;
- Data capturing;
- Diary Management – using MS Outlook and Google Calendars;
- Stock take and inventory tracking and recording;
- Projects – producing documentation, reports, presentations as well as research conducted. On-line check-in;
- General debtors administration;
- Drafting proposal to clients;
- Any adhoc admin required by the team;
- Customer service;
- Maintaining and building on office systems;
- Daily admin;
- Sending invoices to clients and follow up on payments.
Requirements:
- Code 08 and own vehicle;
- A qualification in Office Management or similar preferred;
- Min matric;
- Excellent interpersonal ability;
- Fluency in verbal and written English is essential;
- 3-5 years’ experience as a PA;
- Confidentiality – able to maintain strict confidentiality with sensitive and private matters of the MD;
- Detail orientated with a flair for being organised and meticulous;
- Own vehicle and valid drivers licence;
- Analytical problem solver;
- Matric/ Grade 12 Certificate;
- Minimum intermediate proficiency in MS Office – Word, Excel, PowerPoint, Outlook;
- Relevant tertiary qualification preferred;
- Experience using cloud platforms, Google calendar, understanding of synchronising calendars and e-mail;
- Professional and well Presented.