Receptionist/Office Administrator Job Description Template
Our company is looking for a Receptionist/Office Administrator to join our team.
Responsibilities:
- Act as first point of contact — welcome and assist visitors;
- Ad Hoc Duties as required;
- Provide office support and manage general office administration;
- Maintain reception area;
- Managing telephone calls;
- Maintaining the invoice tracker for supplier;
- Ensuring entire office area is always neat & tidy & in order;
- Switchboard management — screen calls, assist where possible, redirect or take accuratemessages and ensure follow up;
- Keeping details of booking filed so that not requesting information again;
- Ordering printing and design materials as per design brief;
- Keeping a tracker of what we have sponsored & that they receive these on time;
- General office etiquette;
- Sending out sponsorship emails to team accordingly;
- Office maintenance;
- Let person know when a parcel goes off, manage this so that nothing is delayed.
Requirements:
- Willing and able to work in a contract position;
- SAP working experience will be an advantage;
- A reception / office administration qualification — Certificate / Diploma will be an advantage;
- Valid drivers license;
- Available immediately;
- Matric Certificate / Grade 12 or similar;
- A minimum of 3 years reception / administration / customer service working experience;
- Computer literate in MS Office — Word, Excel and Outlook;
- Must have experience booking flights and accommodation;
- Attention to detail;
- Professional communication;
- 3 to 5 years relevant work experience;
- Managing emails/follow ups;
- Making sure grammar & emails are professional;
- Matric.