Accounts/Admin - SSG Cleaning

Role Overview

The Finance Administrator will assist in managing day-to-day accounting and financial tasks within the organization. Maintaining accurate financial records, reconciling accounts, and supporting month-end and year-end close processes.

Areas of Responsibilities and Key Activities

• Maintain Petty cash process
• • Issuing funds to operational staff (if approved by Senior Accountant or Financial Manager)
  • Collect slips for transactions made from operational staff
  • Follow up on outstanding slips or unused funds
  • Reconciliation of petty cash box against accounting records
  • Processing of petty cash transactions (all regions)
  • Management & reconciliation of regional petty cashes

• • Issuing funds to operational staff (if approved by Senior Accountant or Financial Manager).
  • Collect slips for transactions made from operational staff.
  • Follow up on outstanding slips or unused funds.
  • Reconciliation of petty cash box against accounting records.
  • Processing of petty cash transactions (all regions).
  • Management & reconciliation of regional petty cashes.

• • Collect slips for transactions made from card holders.
  • Filing of procurement card slips.
  • Processing of procurement card transactions in accounting records.
  • Reconciliation of procurement card balances.
  • Requesting top ups with approval from Senior account / Financial Manager.

• Maintain an orderly accounting filing system
• Develop and maintain good relationships with operational staff

• • Completeness (All transactions need to be processed).
  • Accuracy (In accordance with policies and procedures).
  • Timeously – Meeting deadlines.
  • Classification (Account numbers, Project codes, Cost centres, Regions).

• • Process New Uniform Requisitions received from Sites.
  • Control Uniform Inventory – New and Used Stock.
  • Book In Used Uniforms when received from Sites.
  • Liaise with Charity Organisations regarding Donation of Used Uniforms that cannot be.

Re-issued to Employees

• • Complete Stock Take once a month for New and Used Stock
  • Maintain proper records of all Uniform Forms especially Book In and Out Forms
  • Responsible for Issue out of Stock Records for Depreciation purposes

• Income Statement Reconciliations
• • Prepare Income Statement Reconciliations Weekly
  • Reports need to balance to the Accounting System

• Stand in for Second Finance Administrator when they are unavailable / on Leave

Education, Language and Qualifications

National Senior Certificate (Grade12)

Diploma in Accounting, Finance or related field

Essential Knowledge, skills and Experience

Strong administrative skills.

Excellent written and verbal communication skills.

Ability to work under pressure.

Ability to meet deadlines.

1–2 years’ experience in a finance or accounting environment, preferably in cleaning industry.

Proficiency in Microsoft Excel and accounting software.

Strong attention to detail and numerical accuracy.

Good organizational and time management skills.

Willingness to learn and work collaboratively in a team environment.

CV's to be send and circulated to: Pam Kruis – ***email_hidden***