Debtors Clerk

RCL FOODS is a leading African food producer in South Africa with a market capitalisation of R13 billion and employing more than 20 000 people in operations across South and Southern Africa. We manufacture a wide range of branded and private label food products which we distribute through our own route-to-market supply chain specialist, Vector Logistics. In line with our Passion to provide more food to more people, more often, we have acquired a number of businesses with deep South African roots and strong brands, which have enabled us to diversify our offering and enhance our reach. Included in our portfolio are well-known South African brands such as Selati sugar, Supreme flour, Rainbow and Farmer Brown chicken, Pieman's pies, Mageu Number 1 beverages, Sunbake bread, Nola mayonnaise, Yum Yum peanut butter, Ouma rusks, Bobtail and Catmor pet food products, and Epol and Molatek animal feed. In line with our strategy, we have recently transformed from four separate businesses (TSB Sugar, Rainbow Chicken, Foodcorp and Vector) into "ONE RCL FOODS", an integrated company made up of three divisions supported by common Group functions. RCL FOODS is on the hunt for a Debtors Clerk to join our Commercial team in Pretoria West. The successful incumbent will be responsible for controlling designated debtors accounts and to ensure a sound debtors administration system for designated accounts at the business units. Minimum Requirements Grade 12 Bookkeeping or accounting qualification will be an added advantage. 3-5 years working experience in debtors administration. Duties & Responsibilities To manage manage debtors accounts To manage and oversee specified debtors (Pre-paid and Drivers) accounts for Pretoria Business Unit viz. Boerstra and all its Depots. To take charge of all Pretoria Business Unit's debtors queries and oversee and manage the Chainstores Claims Master Lists on the Remote Desktop for all units/depots. ? To do initial investigation to see if credit is due Update the tracker with all queries that are resolved and new queries received to always have an up-to-date tracker. Price related queries must be captured by Debtors Clerk, irrespective if we charge the driver or not. To prepare and send monthly accurate statements to all pre-paid accounts and manage the Age Analysis. Reviewing age analysis for prepaid customer to ensure all balances are in credit. To allocate all EFT payments from the cashbook for prepaid accounts. To allocate all driver deductions payments from payroll timeously. To communicate and create reasonable time frame for debtors queries to be resolved on time and to make necessary follow-ups. In an event whereby debtors' queries are resolved and different drivers on the routes, the debtors' clerk must ensure that Adjustments/Sundry transactions are processed on the same date for the Driver Recon to be correct, accurate and up to date. Ensure a workflow approval before processing adjustments. (Van- sheet controller - first approver and second approver is Accountant or Finance Manager - FM All debtors' queries with price differences must be processed by the debtors' clerk and those with the same price to be processed by relevant van-sheet clerk. Irregularities must be reported to the Finance manager Ensure that customer queries on designated accounts are resolved timeously. Check pre-paid accounts balance regularly. In an event whereby many claims must be downloaded from the respective portals, the debtor's clerk may request assistance from the receptionist to download claims and email them to him/her. Debtors File Ensure that designated debtors files are updated with all filing as required. To assist FA with ADHOC administrative duties Ensure that all adhoc duties are performed to the satisfaction of the FM Processing GRNs and send invoices to baking creditors for Finance department suppliers. Check summary of pig farmers sales back to signed delivery notes and pass on to Telesales to generate an invoice. Syspro System Maintenance Functions Open of new COD and Pre-Paid accounts Open of new Driver Code(s) Open of new Route(s) Updating of any changes on the routes. Capturing drivers as Default drivers on route(s) Attaching and Detaching of accounts on routes due to Operational reqiurements Deadline:10th June,2026