MAINTANANCE ADMINISTRATOR
Full-time
Dante Personnel
Minimum requirements:
Consultant: Amelia Dienie - Dante Personnel Cape Town
Apply via our website If you do not hear from us within 5 days, please accept that your application was unsuccessful
- Matric and post matric qualification would be beneficial
- Minimum 3+ years of experience in Administration
- Strong Administration experience
- Strong interpersonal skills to handle queries from tenants, and technical staff via phone, email, or messaging apps
- Attention to detail for accurate record-keeping and reporting
- Proficiency in MS Office (especially Excel for reporting) and specialized maintenance software such as MRI/ MDA
- Ability to prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan
- Receive maintenance requests, generate work orders (Job Cards), coordinate daily and preventive maintenance schedules for internal teams and external trades
- Liaise with approved contractors to obtain quotes, assign tasks, and verify that jobs are completed to standard via photo or physical verification
- Process invoices from suppliers and contactors and facilitate tenant recoveries or insurance claims (e.g., for burst geysers)
- Maintain accurate logs in Computerized Maintenance Management Systems (CMMS) such as MRI / MDA
- Track and reorder supplies, spare parts, and tools to ensure the maintenance team is always equipped for repairs
- General office duties like filing, data entry, managing communications, and supporting managers
- Responding to maintenance requests, providing updates, and handling complaints efficiently
- Preparing reports, tracking costs, and providing data for management
- Ensure all maintenance activities comply with health and safety regulations (e.g., ISO 9001 or OHSA) and maintain certification records for equipment like cranes or elevators
- Monday – Friday (08:00-17:00), but includes rotational or weekend shifts for emergency maintenance coordination – (Standby every second weekend)
Consultant: Amelia Dienie - Dante Personnel Cape Town
Apply via our website If you do not hear from us within 5 days, please accept that your application was unsuccessful
Vacancy posted 11 hours ago
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