Procurement Specialist - Support

PURPOSE OF THE JOB  

To create, maintain, govern and support Procurement master data, policies and procedures, ISO standard requirements, legal compliance, responsible sourcing, EXCO and DMR monthly and annual reporting, resolve day-to-day issues, participate in process and system improvement and implementation projects related to SAP and Coupa.

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES: 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation, and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Process through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

PEOPLE

• Ensure an enabling positive and proactive   climate/culture
• Manage performance against set targets and competencies
  • Ensure IDP’s are linked to performance results and implemented as per plan
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels

CUSTOMERS

• Build and maintain relationships with key stakeholders
• Resolve customer queries / complaints
• Drive standardisation across the group
• Ensure adherence to Group Procurement policy and procedures
• Establish and maintain effective communication channels with customers and suppliers
• Monitor supplier satisfaction related to master data
• Be the point of contact for all supplier master data queries and concerns
• Commitment to operational and service excellence

BUSINESS PROCESSES 

• Achieve agreed KPI targets
• Create timeous and accurate Procurement EXCO and DMR monthly and weekly reporting
• Ensure correct implementation, interpretation and application of the Samancor Chrome procurement policies and processes.
• Maintain and implement Procurement policies and procedures
• Manage vendor master data
• Manage External vendor support consultant
• Key stakeholder liaison officer
• Manage internal and external audits
• Manage projects related to process and system improvement and implementation
• Monitor and analyse master data for regular clean-up in line with business processes
• Recommend changes related to data processing methods to improve efficiency and accuracy
• Support responsible sourcing requirements by ensuring supplier information, documentation and procurement processes align with ethical, sustainable and legally compliant sourcing practices
• Monitor and support procurement legal compliance requirements by maintaining accurate supplier records, coordinating with Legal and Audit stakeholders, and ensuring procurement activities are aligned with applicable policies, procedures and statutory requirements
• Coordinate alignment with transformation strategy to achieve BEE targets
• Control and record of valid audit documents, and assist departments / Business units during auditing (BBBEE verification - DTI and DMR / etc.)
• Manage the responsible sourcing process
• Manage ISO and Legal Compliance audits

GROWTH

• Manage Continuous Improvement through Operational Excellence
• Identify opportunities for improvement of master data quality
• Participate in improvement projects as required

BEHAVIOURAL COMPETENCIES: 

• Safety Leadership
• Innovation
• Planning, Organising & Control
• Results Orientation
• Problem Solving & Decision Making
• Relating & Networking
• Change Leadership
• Business Acumen 

WORKPLACE COMPETENCIES:

Skills:

• Microsoft Office applications (Word, Excel, Power Point and Outlook)
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa)

Knowledge:

• Understanding the role of procurement in an industrial environment
• Understand SAP Master Data Principles
• Understand the principles of Vendor Management
• Understand the principles of Corporate Governance
• Strategic thinking – Breaking down large quantities of information into high level overviews for stakeholders
• Understanding of internal and cross functional business processes
• Understanding of ISO standards and management-system requirements relevant to procurement, supplier management, document control, audit readiness and continual improvement.
• Understanding of procurement legal compliance, responsible sourcing principles, supplier due diligence and ethical sourcing requirements within an industrial environment