Conveyancing Secretary (Nedbank Bonds)

Key Responsibilities

• Attend to Nedbank bond registrations , including commercial bonds and notarial bonds.
• Prepare and draw the required documentation for bond registrations.
• Check all security documentation accurately and ensure documents are dispatched appropriately.
• Attend to property transfers, including:
  
  • Opening and maintaining files.
  • Drafting transfer documentation.
  • Obtaining SARS receipts.
  • Obtaining rates clearance certificates from municipalities.
  • Managing required deliveries.
• Attend to bond cancellations.
• Administer and organise the conveyancing practice, including Nedbank bond and transfer matters .
• Attend to the finances of all conveyancing matters.
• Conduct property, person and company searches.
• Run and administer an allocated portfolio of matters independently.
• Manage FICA administration and follow up to ensure all FICA requirements are completed.
• Maintain an accurate and up-to-date filing system, both hard copy and electronic.
• Prepare files accurately and in accordance with required specifications.

Requirements & Experience

• Matric is essential.
• A Legal Secretary, Paralegal or Conveyancing qualification would be advantageous.
• Minimum of 5 years’ conveyancing experience.
• Solid and stable conveyancing secretarial experience.
• Experience with the Nedbank Home Loans banking system is essential.
• Knowledge and experience in property transfers and ancillary Deeds Registry transactions is essential.
• In-depth knowledge of conveyancing software and systems, including:
  
  • Lexis Convey
  • Lotus Notes
  • E4 (portal-based)
  • Windeed
• Full working knowledge of Microsoft Office packages.