Divisional Secretary / Admin Assistant

RPO is a Specialist Recruitment Agency that focuses on select market segments. These are Engineering, Finance, Supply Chain and Manufacturing. With over 12 years of experience in the recruitment industry, RPO Recruitment has access to over 80,000 candidates across various industries, all accessible through our highly trained and specialised recruiters. At RPO Recruitment, we have access to the most popular job portals and recruitment sites to enable us to hunt for those positions.Job Description A reputable engineering and consulting company is seeking an experienced Divisional Secretary to join their team in the Southern Suburbs, Cape Town. The ideal candidate will have strong administrative and financial support experience, excellent attention to detail, and the ability to confidently engage with both internal and external stakeholders. Experience within a consulting or professional services environment will be advantageous. Responsibilities: Provide general office administration, including typing, filing, document control, meeting coordination, travel arrangements, and leave administration. Provide financial administration support, including processing invoices, credit notes, orders, contracts, claims, and creditor information. Assist with project administration, budget control, timesheets, income forecasting, debt collection, and month-end reporting. Coordinate staff-related administration, including orientations, training agreements, performance reviews, mentorship, and professional registrations. Compile and submit tenders, proposals, and other marketing-related documentation. Maintain accurate records and ensure all administrative and financial information is up to date. Provide reception and general office support when required. Requirements: Matric / Grade 12. Minimum 3 years' experience in a similar administrative, financial, or secretarial role. Experience within a consulting, engineering, or professional services environment is advantageous. Strong numerical and financial administration skills. Experience with invoicing, administration, information gathering, and report preparation. Proficient in MS Word, Excel, PowerPoint, and Outlook. Experience with Fresh Projects is advantageous. Highly organised, efficient, responsible, and detail-oriented. Strong communication and interpersonal skills with the ability to interact confidently with stakeholders. Self-motivated, hardworking, and able to work independently. Closing Date 30 December 2026