Executive Personal Assistant
Full-time
Staff Solutions
Key Performance Areas
- Act as the point of contact between the CEO, Exco members, and internal/external stakeholders.
- Facilitate effective communication lines and ensure priority matters are flagged.
- Receive and screen visitors and employees requesting meetings.
- Manage incoming communication and attend to matters not requiring escalation.
- Schedule and coordinate calendars, meetings, and board/committee sessions, including travel and accommodation.
- Maintain an orderly document management system.
- Prepare monthly and ad hoc reports/presentations, including research where required.
- Compile and distribute correspondence, memos, and emails.
- Proofread and edit reports and correspondence.
- Attend meetings, take minutes, and distribute to relevant parties.
- Manage electronic purchase orders and payments.
- Ensure office supplies are available.
- Source, collate, and proofread submissions for the company newsletter.
- Manage visitor PPE and arrangements.
- Coordinate cost-effective travel arrangements for the CEO, Exco members, and their departments.
- Compile documentation for invoicing and finance submissions related to travel.
- Minimum of Matric; a relevant tertiary qualification in Office Administration, Business Administration, Public Management, or a related field is strongly preferred.
- At least 8–10 years’ experience in a similar role, including substantial experience supporting a CEO, Board, Exco members, or other senior executives in a high-pressure environment.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams), with the ability to prepare executive-quality reports, presentations, dashboards, and correspondence.
- Strong English proficiency with ability to proofread and edit senior management reports.
- Accuracy, attention to detail, and deadline-driven approach.
- Professional demeanour with ability to interact across all levels of the organisation.
- Ability to always maintain privacy and confidentiality.
- Willingness to work overtime when required.
- Valid Code B driver’s license, preferably with own vehicle.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Executive Personal Assistant in Humansdorp, Eastern Cape vacancy
- ...all shift operations related issues and updating work instructions and SOP's will be key. This person will be responsible for stock counts, housekeeping and assisting the stock control team to follow up on stock discrepancies on all stock transferred from production...
- ...Oversee and manage purchase orders, supplier performance, and existing contracts/agreements. Ensure full compliance with PPE (Personal Protective Equipment) processes and Health & Safety regulations. Maintain and update accurate PPE master data across systems, including...
- ...Role Purpose: The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits...
- ...Whether you are a seasoned Teaching Assistant or stepping into the role for the first time, there is space for you in Jeffreys Bay. The team hires on merit and across communities in Eastern Cape. About This Position The organisation is investing in its Jeffreys Bay...
- ...Looking for your next move as a Retail Sales Assistant in Jeffreys Bay? A role has just opened that gives you real responsibility and a clear path forward in Eastern Cape. The Role The Retail Sales Assistant position is part of an ongoing recruitment drive across Eastern...
- ...environment combines office-based design and planning with site-based execution. Safety, quality and continuous improvement sit at the heart of... ...candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this...
- ...and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this... ...Support the year-end audit by preparing requested working papers Assist with VAT, PAYE and provisional tax submissions to SARS...
- ...and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this... ...in line with branch sales targets Support stock counts and assist with cycle-count investigations Who We're Looking For Ability...
- ...and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this... ...sales reports for the store manager Support stock counts and assist with cycle-count investigations Respond to customer queries,...
- ...and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this... ...evidence for your qualification Capture data, prepare reports and assist with departmental administration Maintain a workplace...
- ...have a strong background in general sales? A reputable company in Jeffreys Bay is looking for a dedicated Sales Representative to assist customers in finding their ideal products and enhancing their spaces! Requirements: Prior experience in flooring sales is a plus...
- ...on local market trends, legislation, industry developments, and competitor activity to provide informed advice to clients. Grow personal market share while maintaining the highest standards of professionalism and service. Key Competencies A passion for...
- ...and resolve user-reported support tickets at L2 and L3 Diagnose and resolve production incidents within agreed SLAs Plan and execute infrastructure upgrades with minimal downtime Who We're Looking For ~ Understanding of secure development principles aligned with...
- ...life in Jeffreys Bay, Eastern Cape. Core Functions Conduct risk assessments and HAZOP studies on critical processes Plan, execute and close out engineering projects within scope, time and budget Develop and maintain maintenance schedules for plant and equipment...
- ...using observability tools and respond to alerts Maintain technical documentation, architecture diagrams and runbooks Plan and execute infrastructure upgrades with minimal downtime What You'll Need ~ Working knowledge of cloud platforms (AWS, Azure or GCP) ~2-...
- ...next stretch of work. Where You'll Work Crucially, the environment combines office-based design and planning with site-based execution. Safety, quality and continuous improvement sit at the heart of how the team works. Health, safety and well-being are taken...
- ...Develop and maintain maintenance schedules for plant and equipment Maintain calibration, asset and plant maintenance records Plan, execute and close out engineering projects within scope, time and budget Conduct site inspections and progress meetings with contractors...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. B-BBEE compliance is more than a scorecard here...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. Inclusive hiring extends through onboarding and...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. Inclusive hiring extends through onboarding and...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. Inclusive hiring extends through onboarding and...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. B-BBEE compliance is more than a scorecard here...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. B-BBEE compliance is more than a scorecard here...
- ...of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Jeffreys Bay. B-BBEE compliance is more than a scorecard here...
- ...without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently. Daily Duties Assist with receiving deliveries and verifying goods against invoices Respond to customer queries, complaints and product returns Up...
- ...Monitor debtors' age analysis and follow up on overdue accounts Liaise with external auditors, banks and regulatory bodies Assist with budget preparation and quarterly re-forecasting cycles Process payment runs and resolve supplier queries timeously Review...
- ...Respond appropriately to medical emergencies and code calls Educate patients and families on treatment plans and self-care Assist with admissions, discharges and patient transfers Manage stock levels of consumables and report shortages timeously Participate...
- ...decisively when concerns are raised. Core Functions Capture supplier invoices, journals and bank transactions accurately Assist with VAT, PAYE and provisional tax submissions to SARS Assist with budget preparation and quarterly re-forecasting cycles Review...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Personal Assistant. Be the first to apply!
