Director: Internal Operations Executive Support - 12 Months Fixed Term Contract

Qualification/s Requirements

• A Grade 12 is required coupled with a minimum Bachelor’s degree (equivalent to NQF level 7) in Public Administration or Management or Project Management;
• A minimum 5 years of experience at a middle/senior managerial level obtained in management and facilitation of programmes;
• Knowledge of the Public Service Policy Framework;
• In-depth knowledge and experience of the operational environment of an executive office;
• Knowledge and experience of the policy analysis and interpretation; and
• Successful completion of the Nyukela Public Service Senior Management Leadership Programme as endorsed by the National School of Government available as an online course on prior to finalisation of an appointment.

Key Performance Areas

Strategic Support: 

• Coordinate the effectiveness of meetings pertaining to the EXCO and assist with logistical arrangements;
• Provide advice pertaining to concerns addressed in submissions relating to Programme 1 departmental matters and fast-tracking explanatory submissions for approval;
• Monitor progress and confirm completion by divisions of required activities as directed by the DG in respect of Programme 1 matters;
• Coordinate and assist on outstanding Programme 1 related strategic deliverables, and progress on divisional strategic objectives for implementation;
• Manage the stakeholders’ engagement pertaining to concerns and queries for resolution and provide feedback on matters relating to Programme 1;
• Coordinate the management information system in respect of Programme 1 matters in compliance with the governance of financial management needs of the office; and
• Assist with the co-ordination of projects for execution. 

Administrative and Office Support: 

• Draft memoranda, submissions and correspondence for approval on matters relating to Programme 1;
• Assist with the scoping, co-ordination and administration of projects, from start to finish as required;
• Perform secretariat responsibilities for forums for senior management meetings and follow-up on outstanding plans;
• Coordinate the preparation of documents and perform proofreading and quality control on documents for correctness;
• Exercise oversight on the document management and electronic filing system for effectiveness in respect of Programme 1 matters; and
• Coordinate the logistics around corporate functions, conferences, management meetings etc. 

Stakeholder Engagement: 

• Engage stakeholders on all correspondence relating to Programme 1 matters and disposed thereof appropriately and timeously; and
• Liaise with all spheres of government, public entities and private sector organisations in relation to Programme 1 matters. 

Financial Management: 

• Comply with relevant legislation frameworks including the PFMA and Public Service Act;
• Manage the budget; and
• Identify and recommend the movement of funds between items in consultation with the relevant stakeholders. 

Policy Analysis and Research: 

• Initiate research and stay abreast of policies, procedures and due processes in compliance with legislation; and
• Analyse policies and prescripts and other documents applicable to the smooth operation of the Department and apply accordingly.