Accounts Assistant

Duties:
 
Customers:
 
Review orders received and process customer invoices.
Reconcile customer accounts where required.
Review credit applications and submit them to the Accountant for further processing.
 
Suppliers:
 
Review supplier invoices to ensure information is complete and accurate.
Submit invoices to the relevant Heads of Department (HODs) for approval.
Process approved supplier invoices accurately and timeously.
Ensure all invoices have the required authorisation before processing.
Reconcile supplier accounts.
Conduct bi-weekly reviews of supplier ageing.
 
Budgets :

 
Track departmental expenses and ensure invoices are accurately recorded on the relevant budget trackers.
 
Banking & Cash-Ups:
 
Prepare weekly payment files.
Send proof of payments to relevant HODs.
Prepare monthly payment files for review by the Accountant.
Reconcile weekly cash-ups and investigate and follow up on any variances.
 
Financial Reporting & Controls:
 
Assist in ensuring that financial controls and procedures are followed.
Ensure all financial capturing is accurate and free from error.
Monitor relevant inventory input costs.
Update costing sheets as invoices and supporting information are received.
Ensure assets are correctly allocated and asset information is kept up to date.
 
Audit & Stock Control:
 
Assist with financial year-end audit preparation and supporting documentation.
Assist with monthly stock verification as allocated. General Administration
Maintain accurate and organised financial filing.
Provide assistance to junior staff members where required.
Assist with ad-hoc finance and administrative requests.

 
Requirements:
 
Grade 12
A formal Accounting qualification
Relevant experience in an accounts, bookkeeping or finance support role.
A good understanding of creditors, debtors and account reconciliations.
Comfortable working with spreadsheets and financial information.
Highly attentive to detail and able to work methodically and accurately.
Good communication and organisational skills.
Professional and respectful when interacting with colleagues, suppliers and guests.
Show initiative and take responsibility for their work.
Able to work independently and as part of a team.
Able to work under pressure and meet deadlines.
Energetic and service-oriented approach.