Administrator: Discretionary Grant Learning Programmes

Our primary function is to facilitate skills development through learning programs like learnerships, skills programs, internships and other learning programs. We do this by disbursing grants to employers and skills development providers to offer training to employed and unemployed learners. As delegated by the Quality Council for Trades and Occupations (QCTO), our role includes overseeing occupation-based training. People of all ages need to learn new skills. Others are already working but need to develop their skills and advance their careers. Others require new skills to gain employment. The services sector contributes more than a quarter of South Africa’s GDP, with more than 3 million people employed. For the sector to thrive and grow, it requires competent and skilled workers. By facilitating and funding programs that build skills-sets required by the services industries (the workplace), the Services SETA bridges the gap between formal education and training. To fulfil its functions, the Services SETA partners with public and private learning institutions to deliver the training required.Description Discretionary Grant Project Lead Employer Documentation 100% of Lead Employer documentation verified against defined criteria and checklists within the prescribed turnaround times 100% of Lead Employer profiles and data fully captured and verified to ensure alignment with submitted entity and project documentation Remediation notices issued and followed up within specified timeframes to address non-compliant, incomplete or missing documentation Re-verification of remediated documentation conducted, and once deemed compliant and formally signed off, submissions escalated to the Senior Officer for validation All compliant Lead Employer documentation uploaded and securely retained in the LMIS in accordance with document management protocols Discretionary Grant Project Learner Documentation 100% of learner documentation verified against defined criteria and checklists within the prescribed turnaround times 100% of learner profiles and data fully captured and verified to ensure alignment with submitted learner documentation Remediation notices issued and followed up within specified timeframes to address non-compliant, incomplete or missing learner documentation Re-verification of remediated learner documentation conducted, and once deemed compliant and formally signed off, submissions escalated to the Senior Officer for validation All compliant learner documentation uploaded and securely retained in the LMIS in accordance with document management protocols Discretionary Grant Change Requests DG change requests facilitated by guiding stakeholders through the correct process, validating submitted documentation, and coordinating and escalating internal review and approval Requests for extensions of time to submit compliant Lead Employer and Learner documentation are assessed against defined criteria and contextual factors, and responses are issued within predetermined turnaround times Support the Optimisation of the Unit Provide day-to-day administrative tasks related to the achievement of work plans in the Unit Collate and file documents in the Unit Populate reports and submit on time, in the right format, and accurately Requirements National Senior Certificate or equivalent at a minimum NQF Level 4 Relevant NQF Level 6 qualification in Business Management, Public Administration, or related field is required 1-2 years of experience in an administrative role Experience within the SETA environment will be advantageous