Office and Finance Administrator

NOTE:

When applying, please include the following:

1. Updated CV

2. Matric certificate with results

3. Any further tertiary education transcripts

Our client an established and growing software engineering company, is seeking a highly meticulous, proactive, and organised Office and Finance Administrator to join our team in Cape Town.

Do you thrive in a busy environment where no two days are the same? Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you! This pivotal, dual-function role is essential for maintaining the efficient operation of our offices and ensuring the smooth processing of all daily financial transactions. This role offers an excellent opportunity to make a significant impact across our organisation.

What you'll be doing

As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions. Your work will be crucial to the day-to-day running of our business.

• Office Administration

  • Office Operations: Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation.

  • Facilities & Logistics: Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics.

  • Procurement: Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies.

  • People Support: Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation.

  • General Support: Organise meetings and make travel arrangements, including reconciling associated costs. You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands.

  • Team Management: Manage the office cleaning staff.

Financial Administration

• Invoicing & Debtors: Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments.

• Transaction Processing: Prepare journals, allocate bank transactions, and reconcile bank accounts.

• Payments: Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers' bank account details.

• Payroll & Year-End: Assist with monthly payroll tasks and support the financial year-end processes.

• General Administration

• Maintain an organised electronic and physical filing system for all office and financial documentation.

• Assist the Marketing Team with event arrangements.

What you'll bring to the team

To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies.

• Qualifications & Experience

  • Essential Education: A Matric (Grade 12) certificate is required, with Mathematics and/or Accounting as a subject.

  • Highly Advantageous: A BComm degree or equivalent qualification.

  • Experience: At least 18 months of previous accounting experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and/or office administration experience.

  • PC Literacy: Minimum of 18 months experience using Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Google Docs, Google Sheets, Google Slides).

  • Driving: Must be able to drive a vehicle and possess a valid South African driver's licence and access to a reliable vehicle.

• Essential Skills

  • Meticulous Attention to Detail: A methodical and thorough approach is paramount to ensure accuracy in all tasks.

  • Financial Knowledge: A solid understanding of basic accounting principles , including VAT, debtors, cashbook, and payroll.

  • Organisational Skills: Strong organisational, time management, and prioritisation skills.

  • Problem-Solving: A highly analytical and proactive approach to tackling challenges.

  • Professional Conduct: High level of integrity and a firm commitment to confidentiality, particularly with sensitive financial data.

  • Communication: Excellent written and verbal communication skills.

  • Work Ethic: Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative.

  • Team Player: Friendly and enjoys helping and working with people.