Finance & Banking Assistant

About the Role

We are seeking a highly organised and detail-oriented Finance & Banking Assistant to support our Finance and Banking Manager function. The successful candidate will play a key role in assisting with the processing of payments, preparing banking uploads, assisting with rental and creditor payments and providing general financial administration support.

This position is ideal for someone with strong banking, payments, and administrative experience who thrives in a fast-paced environment and can manage multiple deadlines while maintaining accuracy and compliance.

Key Responsibilities

Creditor and Supplier Payments

• Prepare supplier payment batches and banking imports.
• Upload creditor payment information into banking platforms.
• Verify payment batches and ensure sufficient funding is available.
• Resolve any payment discrepancies.
• Ensure all supporting documentation is complete and correctly authorised.

Rental Payments Administration

• Capture and load rental payments onto banking systems.
• Verify available funding before payment release.
• Submit payment batches for authorisation.

Banking and Treasury Support

• Assist with the opening, maintenance, and closure of bank accounts.
• Prepare banking documentation and coordinate signatures.
• Liaise with banking institutions regarding account maintenance and queries.
• Assist with debit order applications, card and speed point applications.

Payment Processing Support

• Assist with EFT payment verification and validation.
• Review payment supporting documentation against approved requests.
• Escalate discrepancies and exceptions for further review.
• Support payment release processes in accordance with company controls.

Cashflow and Funding Administration

• Assist with monitoring store funding requirements.
• Support cashflow updates and payment planning activities.
• Monitor payment status and report funding shortfalls when identified.

General Financial Administration

• Manage and maintain payment documentation and filing systems.
• Respond to finance-related email queries.
• Update internal trackers and reporting schedules.
• Assist with ad hoc finance projects.
• Provide administrative support to the finance team as required.

Additional Responsibilities

• Manage business fund transfer requests.
• Track withdrawal requests and related documentation.
• Assist with credit card administration.
• Support implementation of new banking processes and controls.

Minimum Requirements

Qualifications

• Certificate or Diploma in Finance, Accounting, Bookkeeping compulsory.
• Grade 12 / Matric.

Experience

• 25 years' experience in a finance, banking, accounts payable, or payments administration role.
• Experience working with electronic banking platforms.
• Experience processing high-volume payments and banking uploads.
• Exposure to supplier payments and reconciliations.

Technical Skills

• Intermediate to Advanced Microsoft Excel.
• Experience with banking systems and payment upload processes.
• Strong numerical and reconciliation skills.
• Ability to work with CSV imports and payment files.

Competencies

• Excellent attention to detail.
• Strong organisational and administrative skills.
• Ability to work under pressure and meet deadlines.
• High level of accuracy and accountability.
• Strong communication and interpersonal skills.
• Problem-solving and analytical ability.
• Ability to maintain confidentiality and handle sensitive financial information.

What We Offer

• Opportunity to work within a dynamic finance environment.
• Exposure to treasury, banking, and payments functions.
• Professional growth and development opportunities.
• Collaborative and supportive team culture.

To Apply:
Please submit your CV together with a brief cover letter outlining your relevant experience in payments, banking administration, and finance operations.