Procurement and Cost Administrator

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates. Our Value proposition: The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.Requirements: Relevant certificate or diploma in Administration, Procurement, Finance, or Accounting will be advantageous. 2 - 3 years' experience in a procurement, finance, or commercial support role. Experience in a construction or project-based environment will be advantageous. Understanding of procurement processes and cost administration. Willing and able to work on active construction sites. Excellent administrative ability. Strong computer literacy (MS Word and MS Excel) Comfortable working with ERP or procurement systems. High level of numerical accuracy. Strong document management skills. Preference will be given to candidates residing in Paarl or surrounding areas. Own reliable transport (Essential) Duties will include, but are not limited to: Daily Responsibilities Process purchase requisitions. Capture Purchase Orders. Process supplier invoices. File procurement documentation. Follow up outstanding orders. Verify delivery notes. Assist with supplier queries. Update LiveCost accurately. Report procurement discrepancies. Support site teams with procurement administration. Procurement Administration Prepare and capture purchase requisitions and Purchase Orders in the LiveCost system. Ensure all procurement follows approved company procedures. Maintain accurate procurement records and supporting documentation. Follow up on outstanding purchase orders and supplier deliveries. Verify delivery notes against purchase orders before filing. Ensure all procurement documentation is complete, signed where required, and correctly filed. Cost Capturing & Cost Control Capture supplier invoices accurately in LiveCost. Allocate costs to the correct project, supplier, and cost code. Maintain accurate project cost records. Assist with monitoring committed costs versus actual expenditure. Identify discrepancies, missing documentation, duplicate invoices, pricing errors, or incorrect allocations. Escalate procurement or cost anomalies to the Project Manager or Commercial Team promptly. Supplier Administration Liaise with suppliers regarding quotations, purchase orders, deliveries, invoices, and supporting documentation. Resolve basic invoice or delivery queries. Assist with maintaining supplier records where required. Build professional relationships with suppliers while ensuring company procurement policies are consistently applied. Site Support Work closely with Construction Managers, Foremen, and Quantity Surveyors to ensure procurement requirements are processed efficiently. Collect and file delivery notes, invoices, and supporting documentation from site. Support the commercial team with procurement reports and cost information. Ensure procurement information is always current and available. Systems & Reporting Capture procurement transactions in LiveCost. Maintain accurate electronic and hard-copy filing systems. Assist with weekly and monthly procurement reporting. Ensure procurement information is complete and audit-ready at all times.