Administrative Assistant
Temporary
West Coast Personnel
Requirements
Submit detailed CV, Matric certificate, a recent head-and-shoulders photograph and contactable references.
Should you not receive a response within two weeks of applying, please consider your application unsuccessful.
- Grade 12.
- Experience in administration, membership management, event coordination, or a similar role.
- Strong organisational and time management skills.
- High level of accuracy and attention to detail.
- Excellent written and verbal communication skills, including the ability to prepare basic reports.
- Ability to communicate professionally with members, stakeholders, suppliers, and service providers.
- Ability to manage multiple tasks and prioritise effectively.
- Proficient in Microsoft Office (particularly Word) and Google Workspace (Gmail, Google Drive, and Google Calendar).
- Basic financial administration skills, including preparing invoices and reconciliations.
- Experience with membership management systems, event registration platforms, and database management systems will be advantageous.
- Experience using Canva or similar graphic design software will be advantageous.
- Basic knowledge of LinkedIn and other social media platforms will be advantageous.
- Ability to work independently, take initiative, and perform effectively within a small team environment.
- Must be willing to attend regular in-person meetings with the General Manager and other organisational activities as required.
- Applicants should preferably reside in or around Table View, Bloubergstrand, Melkbosstrand, Milnerton or surrounding areas.
- Own reliable transport.
- Provide administrative and operational support to the General Manager.
- Respond to membership enquiries and assist with membership applications, renewals, and onboarding.
- Maintain accurate membership records and databases.
- Coordinate the administrative aspects of events, including registrations, attendee communications, website updates, and event platform management.
- Assist with newsletters, email communications, promotional materials, and social media content.
- Schedule Board and Committee meetings, prepare meeting documentation, attend online meetings, take minutes, and distribute meeting minutes and action lists.
- Maintain accurate organisational records and ensure documentation is appropriately filed within Google Drive.
- Coordinate bookings, obtain quotations, and liaise with suppliers.
- Assist with financial administration, including preparing invoices, event reconciliations, and following up on outstanding invoices and membership renewals.
- Provide general administrative support and assist with additional duties as required.
Submit detailed CV, Matric certificate, a recent head-and-shoulders photograph and contactable references.
Should you not receive a response within two weeks of applying, please consider your application unsuccessful.
Vacancy posted 3 hours ago
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