Company Secretarial Administrator

Overview

Company Secretarial Administrator Cape Town

Are you an organised and detail-focused professional with strong company secretarial experience? Our client is seeking a reliable Company Secretarial Administrator to manage corporate governance, maintain statutory records, and provide essential administrative support to the Board and executive management.

Salary: Competitive package, depending on experience

Minimum Requirements

•            Grade 12 or equivalent qualification

•            Minimum 3–5 years' company secretarial or governance administration experience

•            Strong knowledge of the Companies Act, King IV Code, and corporate governance requirements

•            Proficiency in legal practice management or company secretarial software

•            Advanced MS Excel and Word skills

•            Experience maintaining statutory registers and board documentation

•            Knowledge of POPIA, B-BBEE, and tax compliance requirements

•            Excellent written and verbal communication skills

•            Professional certification in Company Secretarial practice (ICSA or equivalent) (advantageous)

•            Experience with board management systems or governance software (advantageous)

Responsibilities

• Manage board meetings, including scheduling, agendas, minutes, and documentation

• Maintain statutory registers, directorships records, and corporate documentation

• Prepare and file statutory returns and compliance documents with regulatory bodies

• Ensure compliance with the Companies Act, King IV Code, and governance requirements

• Monitor legislative and regulatory changes and advise on implications

• Manage share register administration and shareholder communications

• Prepare board papers, resolutions, and governance documentation

• Coordinate with external auditors and regulatory authorities

• Maintain accurate and up-to-date corporate records and filing systems

• Support the Board Secretary with governance and administrative matters

• Assist with annual general meetings and shareholder communications

• Manage corporate documentation and maintain confidentiality

• Track compliance deadlines and statutory obligations

• Provide administrative support to executive management as required

• Liaise professionally with internal and external stakeholders