PURPOSE

We are seeking a highly capable HR Officer to independently manage all in-country HR operations and provide essential support to the HR Business Partner: Africa. This role will oversee the planning, implementation, and evaluation of HR strategies, employee relations, and policy compliance across our operational sites.

RESPONSIBILITIES

HR Policies and Procedures

Generate and interpret all HR policies and procedures and ensure that line management and employees understand the need and contents of these policies and procedures.
Monitor compliance by ensuring that deviations are identified and reported.

Recruitment

Manage the full recruitment cycle, including requisition, advertisement, candidate screening, interviewing, selection, and onboarding.
Maintain an up-to-date vacancy list and ensure alignment with recruitment planning and approvals.

Discipline Management

Ensure disciplinary matters are managed proactively and in accordance with the company’s policies and procedures.
Attend disciplinary hearings to provide expert advice and guidance.
Manage all grievance cases promptly, ensuring adherence to the established internal procedures and timelines.
Prepare comprehensive documentation for conciliation and arbitration processes.
Execute all related tasks in compliance with the Disciplinary and Grievance policies, procedures, and any country-specific requirements.

Union Meetings and Engagements

Ensure consistent and effective communication with unions and associations on all matters relevant to them, fostering positive labor relations.
Organise and facilitate union meetings, including scheduling, preparing agendas, securing venues and IT resources, and accurately documenting minutes.
Ensure that necessary information is obtained and communicated timeously.
Maintain a thorough understanding of current and past collective agreements and applicable labor legislation to ensure compliance and informed negotiations.

Manpower Planning and Organisational Structure

Lead manpower planning initiatives to ensure alignment between workforce needs and business goals.
Maintain and update company organograms to reflect current structures and support workforce planning.
Develop and manage localisation labour plans and succession plans for supervisory roles to support workforce stability and growth.

Administration

Collate and manage payroll inputs accurately while liaising with relevant stakeholders to ensure timely and correct payroll processing.
Maintain, distribute, and securely file all employee records and information in accordance with company policies and legal requirements.
Arrange and administer employee work permits, ensuring compliance with immigration and labor laws.
Assist in the formulation and monitoring of Performance Agreements and Individual Development Plans, as well as tracking thereof.

Training and Development

Assess training needs, maintain records, coordinate employee development programs, and conduct annual skills audits.

Human Resources Officer