Personal Assistant Job Description Template
Our company is looking for a Personal Assistant to join our team.
Responsibilities:
- Managing databases and filing systems;
- Booking and arranging travel, transport and accommodation;
- Collating and filing expenses;
- Conducting research on behalf of the manager;
- Miscellaneous tasks to support the Director;
- Compile priming for candidates;
- Sourcing of CV’s;
- Ad response calls;
- Admin: Loading adverts for vacancies;
- Flexibility and Adaptability;
- Collating/distributing monthly management reports;
- Other related functions associated with a role of this nature;
- Co-ordinate diaries and arrange appointments, meetings and travel;
- Must be able to work without supervision and follow through on tasks efficiently;
- Executive time management (calendar, appointments, meetings etc.).
Requirements:
- A minimum of 5 years experience in a similar role;
- The ability to be proactive and take the initiative;
- Professional demeanour, friendly and positive attitude;
- Be flexible and adaptable;
- Tact and diplomacy;
- High level of confidentiality;
- High level of English proficiency;
- Very presentable and act as the face of the office;
- Speak English and Afrikaans;
- Good work ethic, beable to work independently on many different tasks;
- Prioritize appointments and adjust if required and inform relevant parties timeously;
- Excellent command of English – both written & verbal;
- Effective diary management –
- Good knowledge of computer artwork and graphics, good knowledge of design;
- Co-ordinate conference calls and ensure all links are in place and working order.