Finance Manager Global Fund

Financial management and accounting

• Supervise and manage project bookkeeping including cashbook processing and journals
• Ensure the preparation of bank reconciliations and reviews
• Supervise the reconciliation of all project and statutory accounts and correct incorrect entries
• Ensure accuracy and completeness of all project revenue and expenses
• Provide oversight and compliance on project debit cards, staff debtors and expense claims
• Ensures the capturing of petty-cash transactions to ledger and reviews data for accuracy and completeness
• Ensures that loan accounts are reconciled
• Ensures suspense accounts are reviewed and cleared
• Ensures that theoretical cash reconciliations are completed
• Prepare or review ad hoc reports, reconciliations and analysis as required
• Ensure all funder and statutory deadlines are met
• Provide financial management support to programme managers
• Provide assistance to departments for finance-related activities as and when necessary (e.g. procurement, travel and logistics etc.)
• Ensure the accurate financial capturing and reporting of all sub-partner expenses, as when necessary
• Review and release electronic payments and transfers
• Ensure completeness and accuracy of the fixed asset register
• Overall responsibility of the financial management of the Global Fund projects
• Overall responsibility for the trial balance as allocated

Auditing and compliance

• Ensure accurate accounting for VAT
• Overall responsibility for the preparation and execution of all fund related audits (internal and external)
• Assists with preparation and execution of statutory audits
• Assist the statutory finance team as when necessary

Cash flow management

• Ensure adequate cash-flow management
• Ensure loan account and inter account transfers are done

Reporting and budgeting

• Ensure all monthly expense claims and financial reporting are prepared and submitted to funders on time
• Provide insight to senior management, board and external parties through review of financial reporting for projects
• Ensure that all reports are reconciled to the underlying financial system
• Reviews and interprets monthly management accounts, as allocated
• Prepare and review budgets and forecasts for specific funders or for the organisation

Administration

•Oversee the filing system for retention of manual and electronic records

Stakeholder management

• Maintain and build relationships with internal and external stakeholders

People management

• Ensure high level plans are communicated and assigned to the team
• Engage in the performance review process

• Motivate and coordinate people, tasks and resources to achieve deadlines
• Strong numerical and accounting skills
• Persistence in problem solving, seeking solutions through the expertise of both self and others
• Well organised and able to plan and prioritise effectively in order to meet deadlines
• Ability to work within a team or independently
• Previous exposure within NGO/NPO environment
• Knowledge of finance, accounting and budgeting principles
• Ability to perform financial reconciliations
• Good leadership skills
• Very good proficiency in Microsoft office packages
• Good attention to detail
• Good time management and monitoring skills
• Good communication, interpersonal and conflict management skills
• •Able to work in multi-disciplinary teams