Senior Secretary

The applicant must be in possession of a Senior Certificate or equivalent; One (1) year relevant experience in rendering secretarial or administrative supportservices to senior management will serve as an added advantage; Knowledge of administrative and clerical procedures, departmental policies and publicservice regulatory frameworks; Ability to work under pressure, maintain confidentiality and manage multiple tasks; Good verbal and writtencommunication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and reportwriting skills; Sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams); A valid driver's licence will be an addedadvantage.DutiesThe successful candidate will be responsible for providing secretarial and administrative support services to the Director: Psychosocial Support;Managing the diary of the Director by scheduling meetings, appointments and events; Receiving, screening and direct telephone calls and correspondence;Drafting routing correspondence, submissions, reports and presentations; Coordinating meetings, prepare agendas, take minutes and follow up onresolutions; Managing incoming and outgoing documents and ensure proper filing and records management systems are maintained in line withdepartmental policies and the National Archives and Records Service requirements; Arranging travel and accommodation for the Director andprocess related claims; Maintaining logistical and administrative support workshops, meetings and stakeholder engagement; Maintaining officesupplies and ensuring the efficient functioning of the office; Liaising with internal and external stakeholders on behalf of the Director.
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