Admin Officer: Transport (Fleet & Subsidized Vehicles)

Vision In 2003, the Department formulated a vision and the mission statement and also reviewed value statements in 2005 to demonstrate the Department's and its employees' serious commitment to Government's vision of a better life for all the country's citizens: "To be world-class Public Works Department" Mission The Department of Public Works (DPW) aims to promote the government's objectives of economic development, good governance and rising living standards and prosperity by providing and managing the accommodation, infrastructure needs of national departments, by leading the national Expanded Public Works Programme and transformation of the construction and property industries. In pursuance of this objective the Department will endeavour to: Efficiently manage the asset life cycle of immovable assets under the Department's custodianship; Provide expert advice to all three spheres of Government and parastatals on immovable assets; Contribute to the national goals of job creation and poverty alleviation through programme management, leading and directing of public works programmes nationally, of which the Expanded Public Works Programme (EPWP) forms an integral part; and Provides strategic leadership to the Construction and Property Industries.

REQUIREMENTS :

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Supply Chain Management /Logistics or related qualification. Relevant years of experience in Fleet, Subsidized Vehicles, Ministerial Vehicles & Transport Management. Must be in possession of a valid driver's license.

DUTIES :

Manage Departmental drivers. Administer fleet vehicle utilization and ensure that the all trips are logged daily on the trip logging system. Conduct daily vehicle inspections. Manage Head Office fleet vehicles, costing and reports of fleet services, inspections of fleet vehicles. Verify transport related invoices from service providers for correctness and compliance to policies and prescripts. Ensure that invoices are paid within 30 days of receipt. Facilitate payments on the BAS/SAGE system for service providers. Perform monthly account reconciliation. Reconciliation of logbooks. Update the Reapatala Invoice Tracking System. Oversee the provision of short and long term rental vehicles. Initiate the procurement of ministerial vehicles as per the SCM processes; licensing and registration and assist with all administration of the ministerial vehicles. Provide and maintain fleet vehicles for official purposes, the incumbent will be responsible to manage the driver services and conduct performance assessments. Liaise with Service providers and NDOT on transport related issues. Administer traffic fines for the Department. Process new applications for subsidized vehicles to ensure that the qualification criteria are adhered to. Ensure that official and private kilometers are verified according to policy requirements and Officials are reimbursed on time. Must be willing to work overtime.