Prochem Manufacturing Coordinator

To supervise and coordinate the day-to-day operational activities of the Prochem range, ensuring
efficient production, inventory control, procurement, and order fulfilment, while maintaining quality
and compliance standards.

RESPONSIBILITIES AND DUTIES:
1. Production and Manufacturing Coordination
- Plan and schedule production runs with the manufacturing team
- Ensure raw materials are available prior to production
- Monitor batch progress and resolve delays
- Maintain production records (batch sheets, quality controls, COAs)

2. Inventory and Stock Control
- Monitor raw material and finished goods stock levels
- Maintain minimum stock levels and reorder triggers
- Conduct regular stock reconciliations and investigate variances

3. Procurement and Supplier Coordination
- Obtain and evaluate RFQs for raw materials and packaging
- Follow up on supplier orders and delivery timelines
- Compare pricing and flag significant increases
- Maintain supplier relationships
- Assist with supplier evaluations and audits

4. Order Fulfilment & Logistics
- Coordinate customer orders with production and dispatch
- Ensure correct labelling and documentation
- Liaise with transporters and track deliveries
- Resolve delivery and logistics issues
5. Quality and Compliance
- Ensure batch documentation is accurate and complete
- Support implementation and maintenance of ISO 9001:2015 QMS process
- Maintain document control (SOPs, specifications, records)
- Basic Quality Control (QC) Testing
- Perform routine quality control tests on raw materials and finished products
- Record and report results accurately
- Identify and escalate out-of-spec results
- Ensure testing equipment is clean, calibrated, and maintained
- Assist with batch release checks

6. Production Team Coordination
- Coordinate daily activities of the production team inline with the production plan
- Allocate tasks and monitor progress
- Ensure adherence to SOPs, safety, and quality standards
- Support training of operators and maintain a safe organised work environment
- Escalate performance or operational issues where necessary
7. Reporting and Admin
- Prepare weekly operations report, include:
- Production vs plan
- Stock Levels
- Orders fulfilled
- Issues/risks
REQUIRED COMPETENCIES FOR THIS POSITION:
Advantageous:
- Experience in supervising or coordinating a small team
- Experience in chemicals or FMCG
- Exposure to ISO or quality management systems
- Basic understanding of inventory/stock control systems

Competencies and Skills:
- Strong planning and time management
- Proactive and solution-oriented approach
- High level of accuracy and accountability
- Good interpersonal and communication skills
- Team-oriented with a customer-focused mindset
- Professional, reliable, and consistent

QUALIFICATIONS/EXPERIENCE:

• Diploma in Business Administration, or related field
• 2 – 5 years’ experience in manufacturing / production / warehouse environments
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with health and safety practices in a production environment
• Strong organisational skills and attention to detail
• Ability to follow and enforce processes

Duties & responsibilities at each company must be clearly listed on CV.
No criminal record.
Be medically fit & able to pass a medical examination.