Family & Office Executive Assistant: Pretoria

FS Personnel Recruitment comprises a highly dedicated and experienced team of recruiters. The teams collective experience in recruitment spans close to 50 years. With the company itself being in operation since 1997 both candidates and clients are guaranteed a service level that is not easily matched. Salary Package R35,000 - R50,000 CTC per month (depending on experience) Group Provident Fund (included in CTC) 15 days annual leave Permanent full-time position Working hours: Monday to Friday, 08:00 - 17:00 (after-hours availability may occasionally be required for emergencies). Purpose of the job: To provide comprehensive executive support to a prominent family while also taking ownership of selected administrative and operational functions within their business. This is a senior, standalone role suited to someone who thrives on responsibility, takes initiative, and can independently manage tasks from start to finish. The successful candidate will become a trusted partner, ensuring the family's personal and administrative affairs operate seamlessly. Key Responsibilities Family Office Manage complex diaries, schedules, appointments and calendars for family members. Draft, proofread and manage professional correspondence. Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries. Plan and coordinate family events, functions and special occasions. Liaise with household staff, suppliers and service providers. Maintain organised electronic records using Microsoft 365 (OneDrive, SharePoint and Teams). Handle confidential personal and financial information with absolute discretion. Business Support Depending on your experience, responsibilities may include: Processing invoices and payments. Maintaining accurate financial records. Liaising with accountants and financial advisors. Reconciling expenses and ensuring documentation is audit-ready. Preparing quotations, processing orders and coordinating special projects. Managing operational tasks and ensuring successful follow-through across multiple stakeholders. Desired experience and Minimum Requirements Matric certificate. Minimum 5 years' experience as a Personal Assistant or Executive Assistant. Excellent verbal and written communication skills in English and Afrikaans. Advanced Microsoft 365 proficiency (Outlook, Word, Excel, OneDrive, SharePoint and Teams). Exceptional organisational and time management skills. Proven ability to handle highly confidential information. Self-motivated with the ability to work independently and take ownership. Excellent problem-solving ability and attention to detail. Calm and professional under pressure.