Financial Administrator/ Bookkeeper

Position: Financial Administrator
Location: Kempton Park, Gauteng
Reporting To: Head of Administration
Department/Function: Finance
Salary: R25,000 CTC per month
Languages: English

Formal Education

Relevant bookkeeping or financial administration qualification.

Required Experience & Skills

• Minimum 5 years experience in a bookkeeping or financial administration role.

• Proficiency in Sage or similar accounting software.

• Strong working knowledge of South African VAT, PAYE and SARS compliance requirements.

• Experience with business banking platforms and foreign currency payment processing.

• High degree of accuracy, reliability and attention to detail.

Key Responsibilities

Banking & Reconciliations

• Record daily banking transactions accurately and timeously across company bank accounts, including current accounts, credit cards and petrol cards.

• Perform monthly bank reconciliations and investigate and resolve reconciling items.

• Record bank interest in the correct accounting period.

• Create and maintain payment beneficiaries on the banking platform.

• Monitor daily cash flow and flag potential cash flow constraints.

• Handle general banking queries and card administration.

Foreign Currency & Forex

• Process international supplier payments through the company banking platform and ensure compliance with applicable requirements.

• Track and process forex forward cover deals and submit supporting documentation to the bank.

• Submit applicable advance payment notifications to SARS for foreign supplier payments.

• Monitor monthly customs VAT reports and ensure foreign currency transactions are correctly recorded and reconciled.

• Maintain records of open forex deals, maturity dates and related supplier transactions.

Accounts Payable

• Process supplier invoices accurately and timeously, verifying invoices against purchase orders and supplier statements.

• Process supplier payments according to agreed terms.

• Load and maintain supplier details on the accounting system.

• Process and allocate supplier credit notes.

• Reconcile supplier statements to invoices and ledger balances and resolve discrepancies.

• Track and categorise business expenditure and process staff expense claims.

Accounts Receivable

• Receive and accurately allocate customer payments, including local and cross-border transactions.

• Maintain supporting documentation for cross-border customer payments.

• Monitor debtor age analysis for cash receipt purposes and flag unallocated receipts or payment shortfalls.

• Provide backup support for customer invoicing and order processing when required.

Payroll

• Process monthly payroll accurately and timeously.

• Generate and distribute employee payslips and maintain digital records.

• Process salary payments through the company banking platform.

• Record payroll journals accurately in the accounting system.

• Maintain employee leave records.

• Submit monthly UIF declarations.

SARS & Tax Compliance

• Prepare and submit monthly VAT returns and process VAT payments and refunds.

• Maintain VAT records and supporting documentation in an audit-ready format.

• Prepare and submit monthly PAYE returns and payments.

• Assist with VAT audits, SARS queries and supporting documentation.

• Maintain SARS banking details and ensure correct payment references.

Audit & Year-End

• Assist external auditors with year-end financial processing, reconciliations, reports and supporting schedules.

• Provide payroll information required for annual COID submissions.

• Maintain an organised digital filing system to support audit and year-end requirements.

General Financial Administration

• Assist with BBBEE-related financial reporting and documentation.

• Process journals as required for accurate period-end accounting.

• Provide general financial administration support to the Head of Administration and wider team.

• Perform other duties reasonably aligned with the Financial Administrator role.