Internship Administrator: Operations (Sport)

The South African Broadcasting Corporation (SABC (SOC) Limited, is a Schedule 2 (Major Public Entity) entity in terms of the Public Finance Management Act NO. 1 of 1999, as amended. It was established through an Act of Parliament in 1936, which replaced the previous state-controlled African Broadcasting Corporation. This was followed by the enactment of the Broadcasting Act NO. 4 of 1999 in which section 7 allowed for the establishment of the SABC. Each of the radio and television services under the SABC portfolio are licensed separately by the Independent Communications Authority of South Africa (ICASA) and required to adhere to their respective license conditions, and the provisions of the Broadcasting Act as well as the Broadcasting Charter. Over the years, the public service provider has demonstrated unwavering commitment to the delivery of its mandate through showcasing content aimed at informing, educating and entertaining its audiences. Its portfolio includes 19 radio stations and 5 television channels which command millions of audiences on a daily basis.

MAIN PURPOSE OF POSITION

To ensure that all administrative duties for pre-production, production and post production are executed in an effective manner according to the needs and requirements of the Business Unit.

KEY ACCOUNTABILITIES:

Ensuring that all budgets are done for the upcoming sporting events (e.g. Soccer; cricket; Athletics; Info Hub etc.) Project management of each event in their respective portfolios. Travel bookings for all the events mentioned above are correctly completed. Follow up by notifying the crew All relevant accreditations are done for production crew on site and at the venue for both local and foreign events. Always on standby in case of emergencies for all events under their portfolio Attend the venues to take note on issue that crop up on those particular events. ( take charge on behalf of SABC Sport Management at venue) Take care of changes done by relevant stake holders on dates of the particular events Attend weekly meeting on pre - production and post-production, also departmental budgetary meeting; logistical meetings Ensure that all production budgets have deviation reports for the reconciliation purposes. Pre preparations for Special events Play a role as an ambassador for the SABC in other countries Engage with Sporting federations around logistical arrangement for special events Ensure that there are no overspends on the production budgets by working smart with production to ensure costs efficiencies Assists in projections for production budgets with the production accountant once reconciliation has been performed. Ensure that SAP is done and approved for all workflows. Ensure that Advances that are taken for productions are reconciled and accountant for Ensure that all crew booked for production can legally work before they are booked. Monitor effective utilisation of operational budgets and resources Work in conjunction with the executive producers, and all other relevant internal stakeholders to achieve objectives in line with the Division's operational requirements / plan. Communicate with external stakeholders such as government, SABC funders and sponsors. Ensure compliance to SABC policies, procedures and relevant legislations. Give input to compilation of relevant SOPs and ensure adherence thereof. Attend all relevant meetings as and when required. Compile and submit monthly/quarterly reports. Load payments on SAP for local and foreign vendor. Generate on SAP for productions and manage SCM process of getting PO. Create and Manage Sport projects on SAP Give input to the monthly schedules e.g. broadcast titles, serial numbers (WBS's), correct financial genres, number of episodes, platform, etc. Create and Manage budget uploads on SAP Receive signed and electronic copy of the budget and make sure all relevant information e.g. correct amounts budgeted, monitor correct WBS's with correct account numbers. Ensure budgets are fully released by all relevant stakeholders.

REQUIREMENTS

National Diploma in Media Studies, Communications, Administration or related qualification (NQF 6) Ability to follow instructions and work independently and/ or in a Team on Projects Knowledge in MS Office Well-organized with a customer-oriented and Team work approach Excellent interpersonal, written and oral communication skills