Administrator
Full-time
Ultra Personnel
Qualifications & Experience
Matric and 4 - 5 years working experience
Minimum of 2 years creditors experience
Strong administration skills are essential
Individuals who apply must be able to speak Afrikaans.
Own transport is essential Finance and Accounting Responsibilities
Manage full creditors processing, including supplier invoices, reconciliations, queries, and payment preparation
Ensure all related BuildSmart capturing is completed
Prepare payment sheets and month-end creditor payment sheets for review and approval Bank Statements and Petty Cash
Process and reconcile the FNB Credit Card account
Manage petty cash processing in BuildSmart
Maintain accurate filing and supporting records for all bank, petty cash, and audit-related transactions.
Prepare bank statement documentation for the bookkeepers (CBN) and ensure it is ready by the first week of every month for the previous month:
FNB Credit Card
Petty Cash Payroll
Prepare fortnightly payroll salary payments in Excel. Procurement and Office Administration
Process all office purchase orders relating to overheads, assets, stationery, groceries, cleaning materials, IT, and office maintenance
Ensure purchase orders are correctly completed, approved, recorded, and filed
Assist with general office administration where needed
Send fuel expenses to Reception/Office assistant by the 5th of every month New Client and Project Administration
NHBRC Enrolments
Project-specific insurance applications – RBS
Site commencement and completion certificates
Site Set-up - Administration
Site Safety File Asset Register Management
Maintain and update the company asset register to ensure that assets are accurately recorded, monitored, and available for audit or management review:
Motor vehicles
Computer equipment
Office equipment
Power tools
Plant equipment
Furniture and fittings
Standard tools
Site equipment General Duties and Handovers
Prepare client handover booklets – COC’s, suppliers and Paint information
Prepare client handover booklets, including COCs, supplier information, and paint details
Matric and 4 - 5 years working experience
Minimum of 2 years creditors experience
Strong administration skills are essential
Individuals who apply must be able to speak Afrikaans.
Own transport is essential Finance and Accounting Responsibilities
Manage full creditors processing, including supplier invoices, reconciliations, queries, and payment preparation
Ensure all related BuildSmart capturing is completed
Prepare payment sheets and month-end creditor payment sheets for review and approval Bank Statements and Petty Cash
Process and reconcile the FNB Credit Card account
Manage petty cash processing in BuildSmart
Maintain accurate filing and supporting records for all bank, petty cash, and audit-related transactions.
Prepare bank statement documentation for the bookkeepers (CBN) and ensure it is ready by the first week of every month for the previous month:
FNB Credit Card
Petty Cash Payroll
Prepare fortnightly payroll salary payments in Excel. Procurement and Office Administration
Process all office purchase orders relating to overheads, assets, stationery, groceries, cleaning materials, IT, and office maintenance
Ensure purchase orders are correctly completed, approved, recorded, and filed
Assist with general office administration where needed
Send fuel expenses to Reception/Office assistant by the 5th of every month New Client and Project Administration
NHBRC Enrolments
Project-specific insurance applications – RBS
Site commencement and completion certificates
Site Set-up - Administration
Site Safety File Asset Register Management
Maintain and update the company asset register to ensure that assets are accurately recorded, monitored, and available for audit or management review:
Motor vehicles
Computer equipment
Office equipment
Power tools
Plant equipment
Furniture and fittings
Standard tools
Site equipment General Duties and Handovers
Prepare client handover booklets – COC’s, suppliers and Paint information
Prepare client handover booklets, including COCs, supplier information, and paint details
Vacancy posted 1 day ago
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