Admin Manager - (Head of Admin)

Minimum Requirements:

• Diploma / Degree in Business Administration, Human Resources, Accounting, or related field
• Advanced computer literacy
• Payroll / HR systems experience advantageous

Experience:

• 8–15+ years administration experience
• 5+ years in supervisory/management role
• Mining, construction, logistics, or industrial environment preferred

Technical Expertise Required:

• Office administration systems
• Document control and records management
• Payroll input and timesheet controls
• HR administration and onboarding support
• Procurement administration and PO tracking
• Asset registers and inventory records
• Fleet / travel / accommodation coordination
• Compliance filing and audit readiness
• Reporting dashboards and KPI tracking
• Advanced Microsoft Excel, Microsoft Word, Microsoft Outlook, and ERP systems (e.g.SAP)

Key Responsibilities:

• Manage all site or company administrative staff
• Ensure payroll inputs are accurate and on time
• Oversee filing systems, contracts, employee records, leave records
• Coordinate recruitment admin, onboarding, and terminations
• Control purchase requisitions, invoices, and supplier admin
• Prepare weekly/monthly management reports
• Improve admin processes and turnaround times
• Ensure confidentiality of sensitive records
• Support audits and statutory inspections
• Maintain communication flow between departments

Key KPIs:

• Payroll accuracy %
• Timesheet submission deadlines met
• Invoice processing turnaround time
• Document retrieval / filing compliance
• Audit findings closed out
• Staff attendance records accuracy
• Recruitment admin turnaround time
• Cost control on admin budgets

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Duties, Responsibilities & Reasons for Leaving at each Company MUST be listed on CV. No Criminal Record.