Bookkeeper
Full-time
Stonebridge HR Solutions
Position overview:
- Maintain accurate and up-to-date accounting records.
- Meet all internal reporting and submission deadlines.
- Ensure financial transactions are correctly captured and allocated.
- Investigate discrepancies promptly.
- Maintain proper supporting documentation.
- Protect the confidentiality of financial information.
- Escalate material discrepancies or irregularities to management.
- Work closely with management, operations, payroll, suppliers, customers and external accountants where required.
- Maintain a high level of accuracy and attention to detail.
- Grade 12
- Relevant Financial Certification (Diploma, Higher Certificate, Degree)
- 3-5 years of progressive experience.
- Proficiency in systems and software, with the ability to learn new technologies quickly.
- Attention to detail and accuracy in data entry.
- Ability to work well under pressure, multitask, and prioritise tasks effectively.
- Able to work independently and as a team to achieve deliverables.
- Problem solving.
- Must be fluent in both Afrikaans and English
- Xero experience will be highly beneficial
- Hospitality industry experience will be beneficial but not essential.
- Prepare and maintain monthly trial balances.
- Review general ledger balances for accuracy.
- Identify and investigate discrepancies and unusual balances.
- Ensure transactions are allocated to the correct accounts and cost centres.
- Assist with month-end and year-end accounting procedures.
- Perform daily, weekly and monthly bank reconciliations.
- Reconcile supplier, customer and other relevant control accounts.
- Investigate and resolve reconciling items.
- Ensure all outstanding transactions are followed up and cleared timeously.
- Maintain proper supporting documentation for reconciliations.
- Prepare VAT reports and supporting schedules.
- Assist with the preparation and submission of VAT returns.
- Reconcile VAT accounts before submission.
- Verify VAT input and output transactions.
- Ensure supporting documentation, including valid tax invoices, is maintained.
- Identify and correct VAT discrepancies.
- Identify incorrectly allocated payments and receipts.
- Investigate the reason for misallocations.
- Correct transactions and reallocate payments to the appropriate customer, supplier, account or cost centre.
- Maintain an audit trail of adjustments.
- Follow up on unidentified or suspense account transactions.
- Prepare monthly variance reports.
- Compare actual expenditure and income against budgets and prior periods.
- Investigate significant variances.
- Provide supporting explanations for variances to management.
- Assist management with identifying recurring financial discrepancies.
- Assist with regular stock takes.
- Reconcile physical stock quantities to accounting records.
- Capture and investigate stock variances.
- Prepare stock take variance reports.
- Identify discrepancies, shortages, overages and potential losses.
- Ensure stock adjustments are properly authorised and recorded.
- Capture invoices, credit notes, payments, receipts and other accounting transactions.
- Process supplier and customer transactions accurately.
- Allocate transactions to the correct general ledger accounts.
- Maintain accurate accounts payable and accounts receivable records.
- Ensure all transactions are supported by appropriate documentation.
- Capture transactions within required deadlines.
- Capture and process supplier invoices.
- Reconcile supplier statements.
- Follow up on outstanding supplier documentation.
- Assist with payment preparation and payment allocations.
- Investigate supplier account discrepancies.
- Maintain accurate supplier records.
- Capture customer invoices and receipts.
- Allocate customer payments correctly.
- Reconcile customer accounts.
- Follow up on outstanding balances.
- Assist with debtor ageing reports.
- Investigate unidentified receipts and payment discrepancies.
- Maintain accurate general ledger accounts.
- Process journals and authorised adjustments.
- Review ledger transactions for incorrect or unusual postings.
- Assist with month-end journal processing.
- Ensure supporting documentation is retained for all adjustments.
- Assist with monthly financial close.
- Prepare relevant accounting schedules and reconciliations.
- Ensure all required transactions are captured before month-end closure.
- Prepare reports required by management and external accountants.
- Assist with investigating outstanding balances and reconciling items.
- Maintain organised financial records.
- Ensure invoices, receipts, statements, reconciliations and other supporting documents are properly filed.
- Maintain electronic and physical accounting records where applicable.
- Ensure documents are readily available for audit and review purposes.
- Provide accounting records and supporting documentation for audits.
- Assist with audit queries and information requests.
- Ensure financial records comply with company procedures and applicable accounting requirements.
- Assist with maintaining an accurate audit trail.
- Prepare financial information and reports requested by management.
- Provide accurate supporting schedules.
- Assist management in identifying financial discrepancies.
- Escalate material errors, irregularities or unresolved accounting matters.
- Assist with budgeting and forecasting information.
- Assist with cash-flow reporting.
- Maintain suspense accounts and investigate outstanding items.
- Process authorised accounting journals.
- Assist with year-end accounting procedures.
- Perform other bookkeeping and accounting duties reasonably required by management.
Vacancy posted 2 days ago
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