Interim Programme Coordinator

TCTA is a state-owned entity, established in terms of Government Notice No 2631 in Government Gazette No 10545, dated 12 December 1986. The notice was replaced by Government Notice 277 in Government Gazette No 21017 dated 24 March 2000, promulgated in terms of the National Water Act, 1988(Chapter 10).THE KEY PERFORMANCE AREAS OF THE ROLE IN FOCUS, ARE: Project Support Registration of Projects on the Projects register / system. Assist with proper use of the registration request process. Administer the project tracking tool and draw attention to non-compliance (such as milestones, schedule performance, resource constraints, etc.) Assist in preparation of the Project plan including scope, time, budgets, resources and risks. Data maintenance and reporting Conducting effective document management, including accurate electronic and/ or paper filing systems and mailing system for the PMO Manager. Assisting the specialist with governance reporting, where necessary. Developing, capturing, maintaining and updating database information. Ensure central repository for project documentation is kept up to date with all programme/ project documentation. Query Handling and Service Requests Handling or redirecting project related 1st line internal telephonic/ mail enquiries and requests. Providing feedback on queries and service request. Escalating queries and issues to relevant stakeholders for resolution. Liaising with internal stakeholders to determine service requests. Following-up with the relevant stakeholders on unresolved escalated queries. General administrative support Providing general administrative support to the PMO office. Assisting with project invoice processing and follow up for supplier payments. Executing printing, duplication, scanning, reproduction and binding of relevant documentation. Coordinating arrangement of meeting logistics (including catering and venue preparations). Requirements Minimum Qualification: Certification in Project Administration 5 Years Experience in programme coordination or a related field. Experience in: Project reporting Scheduling of meetings Follow up on action items Create and manage key project documentation such as meeting minutes, action items, attendance registers and governance artefacts.