Executive Secretary
Full-time
Humankind
Minimum Requirements
- Diploma or Degree in Business Administration, Office Management, or a related qualification (preferred).
- 5 years experience as an Executive Assistant or Executive Secretary supporting senior executives.
- Proven experience coordinating international travel and managing complex international travel bookings is essential.
- Demonstrated experience supporting multiple executives simultaneously.
- Advanced Microsoft Office proficiency (Outlook, Word, Excel, and PowerPoint).
- Excellent organisational, planning, and time management skills.
- Strong written and verbal communication skills.
- High level of professionalism, integrity, confidentiality, and attention to detail.
- Ability to work independently, manage competing priorities, and remain calm under pressure.
International Travel Coordination (Essential)
- Coordinate complex local and international travel arrangements for executives.
- Book international and domestic flights, accommodation, ground transportation, visas (where applicable), and travel itineraries.
- Manage travel schedules across multiple time zones.
- Prepare travel documentation and reconcile travel-related expenses.
- Ensure seamless execution of all international business travel
Executive Support
- Provide high-level administrative support to Executive Directors.
- Manage executive diaries, appointments, and meeting schedules.
- Screen calls, correspondence, visitors, and confidential documentation.
- Prepare presentations, reports, agendas, meeting packs, and executive communications.
- Coordinate EXCO and Board meetings, including agendas, minutes, and logistics.
Vacancy posted 5 days ago
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