Operational Bookkeeper

Key Responsibilities

Financial & Bookkeeping Duties

• Capture and process all daily financial transactions, including sales, purchases, expenses, journals, and receipts
• Manage debtors and creditors, including invoicing, collections, supplier reconciliations, and payment follow-ups
• Process supplier invoices and prepare payment schedules
• Perform bank reconciliations and petty cash management
• Maintain accurate bookkeeping records up to trial balance
• Assist with VAT calculations, reconciliations, submissions, and supporting documentation
• Assist with payroll administration, timesheets, leave records, and related administration
• Prepare monthly cash flow reports and basic financial reports
• Support accountants during month-end and year-end processes
• Maintain financial filing systems and compliance documentation
• Liaise with the external accountant/CA regarding financial reporting and statutory compliance
• Maintain records and reporting for multiple business entities
• Ensure accurate transaction recording and financial controls are maintained

Operations & Administration

• Oversee and support daily administrative and operational activities
• Assist with stock tracking, stock control, and operational reporting
• Process orders, collections, and related operational documentation
• Coordinate suppliers, procurement, deliveries, and operational administration
• Manage office administration, filing systems, and operational paperwork
• Support management with daily business reporting and coordination
• Act as a communication link between management, suppliers, customers, and staff
• Assist in implementing and maintaining organized systems, procedures, and controls

Process Improvement & Control

• Identify operational inefficiencies and areas for improvement
• Improve administrative processes and turnaround times
• Ensure proper documentation, procedures, and internal controls are maintained
• Support accurate record keeping and operational accountability across departments

Minimum Requirements

• Diploma or Degree in Accounting, Bookkeeping, or related
• Minimum 5 years bookkeeping experience in an operational environment
• Experience working up to trial balance
• Strong understanding of VAT, reconciliations, debtors, creditors, and payroll administration
• Experience with Sage Accounting software
• Strong proficiency in Microsoft Excel and Microsoft Office
• Excellent organizational, administrative, and time-management skills
• Strong attention to detail and accuracy
• Ability to work independently and manage multiple responsibilities
• Professional communication and problem-solving abilities
• Ability to handle confidential information professionally
• Valid driver’s license will be advantageous.

• Experience in manufacturing, agriculture, retail, or operational environments
• Exposure to stock control systems and procurement processes
• Experience working within multiple business entities

• Organised and detail-oriented
• Hands-on and practical
• Strong accountability and integrity
• Reliable and trustworthy
• Proactive and self-motivated
• Strong communication and interpersonal skills
• Able to work under pressure and meet deadlines