Bookkeeper

Red Ember Recruitment is seeking a detail-oriented and experienced Bookkeeper to join our client's team based in Midrand. The successful candidate will be responsible for managing the full bookkeeping function, ensuring accurate financial records, payroll processing, reconciliation’s, accounts payable and receivable management, statutory submissions, financial reporting, and compliance with company policies and financial regulations. This role requires a hands-on individual who can take ownership of the day-to-day financial operations while supporting management with accurate financial information and reporting.

Bookkeeping & Financial Administration

• Maintain accurate and up-to-date financial records.
• Process and capture supplier invoices accurately and timeously.
• Record and reconcile daily financial transactions.
• Ensure transactions are correctly allocated and categorised within the accounting system.
• Maintain organised digital and physical financial filing systems.
• Verify payments against supporting documentation, purchase orders, and supplier invoices.

Accounts Payable

• Process supplier payments in accordance with approved payment terms.
• Reconcile supplier statements and resolve discrepancies.
• Prepare weekly payment schedules.
• Maintain accurate creditor records and supporting documentation.

Accounts Receivable & Debt Collection

• Monitor customer accounts and outstanding balances.
• Follow up on overdue accounts and outstanding invoices.
• Maintain and update age analysis reports.
• Issue payment reminders and communicate with clients regarding outstanding payments.
• Escalate overdue accounts where required.
• Assist in improving cash flow through effective debt collection practices.

Payroll Administration

• Process monthly payroll accurately and within deadlines.
• Ensure salary payments, deductions, and statutory calculations are correct.
• Maintain payroll records and supporting documentation.
• Respond to payroll-related queries.

Bank Reconciliation’s

• Perform monthly bank reconciliation’s.
• Investigate and resolve discrepancies.
• Ensure all bank transactions are accurately reflected within the accounting system.

Financial Reporting

• Prepare and maintain:

• Monthly management accounts

• Cash flow reports

• Budget versus actual reports

• Accounts payable reports

• Accounts receivable reports

• Payroll reports

• Variance analysis reports

• Age analysis reports

• Provide accurate financial information to management for decision-making.

VAT, PAYE & Compliance

• Prepare and submit VAT returns.
• Prepare and assist with PAYE submissions.
• Ensure compliance with SARS regulations and statutory deadlines.
• Maintain all statutory records and supporting documentation.
• Ensure financial records remain compliant and audit-ready.

Audit Support

• Prepare financial records and supporting documentation for audits.
• Liaise with auditors and assist with audit requirements.
• Ensure all finance documentation is readily accessible.

Financial Controls & Process Improvement

• Maintain and improve internal financial controls and procedures.
• Identify inefficiencies and recommend process improvements.
• Ensure compliance with company financial policies and procedures.

Financial Queries

• Resolve supplier, customer, payroll, and finance-related queries.
• Maintain records of queries and resolutions.
• Build and maintain positive relationships with clients and suppliers.

Requirements

• Matric (Grade 12).
  
• Certificate, Diploma, or Degree in Bookkeeping, Accounting, Finance, or a related field.
  
• Minimum 3–5 years' bookkeeping experience.
  
• Proven experience managing the full bookkeeping function to trial balance.
  
• Experience with payroll administration.
  
• Experience with VAT and PAYE submissions.
  
• Strong accounts payable and accounts receivable experience.
  
• Debt collection experience.
  
• Working knowledge of Xero or similar accounting software.
  
• Proficient in Microsoft Excel and Google Sheets.
  
• Strong attention to detail and accuracy.
  
• Solid understanding of bookkeeping and accounting principles.
  
• Strong reconciliation skills.
  
• Excellent numerical and analytical ability.
  
• High level of accuracy and attention to detail.
  
• Strong organisational and time-management skills.
  
• Ability to work independently and meet deadlines.
  
• Excellent communication and interpersonal skills.
  
• Ability to handle confidential financial information.
  
• Strong problem-solving and follow-through abilities