Executive Assistant to Business Owners

About the role

Our client is seeking an exceptionally organised, mature and highly capable Executive Assistant to work directly with the owners of a diversified private business group in Pongola, KwaZulu-Natal. This is not a traditional PA, secretary or receptionist position. The successful candidate will become the owners' right hand — protecting their time, managing priorities, coordinating across multiple businesses and ensuring that instructions given to managers and staff are followed through to completion.

• You will manage the owners' business and personal diaries, meetings, appointments, travel arrangements, deadlines and daily priorities.
• A critical part of this position is ownership and follow-through. You will record instructions, track outstanding actions, follow up with managers and staff, obtain feedback and supporting documentation, and ensure matters are completed rather than simply passed on.
• Responsibilities include preparing documentation for meetings, taking minutes and distributing actions, screening and prioritising calls, WhatsApps and emails, drafting professional correspondence and coordinating communication between different businesses and departments.
• You will also assist with quotations, reports and spreadsheets; maintain organised electronic and physical filing systems; track contracts, insurance, licence renewals and important dates; and assist with selected personal and family administration.

What they're looking for

• Minimum 5 years' experience as a Senior PA, Executive Assistant, Office Manager or similar
• Previous experience supporting a business owner, CEO, MD or senior executive strongly preferred
• Exceptional organisational and prioritisation skills
• Excellent follow-up ability with a strong focus on completing tasks
• Confident dealing with senior managers and following up on outstanding actions
• Strong-minded, professional and appropriately assertive
• Excellent written and verbal communication skills
• Strong Microsoft Excel, Word, Outlook and general administrative skills
• Able to manage multiple priorities and deadlines under pressure
• Highly discreet and trustworthy with confidential information
• Proactive and able to identify outstanding matters before being asked
• Able to work independently without constant supervision
• Professional and well presented
• Extremely reliable and punctual
• Valid driver's licence
• Minimum two contactable references
• Willing and able to work full-time in Pongola

Salary & Benefits

• Salary: R20,000 – R23,000 per month
• Permanent full-time position
• Based in Pongola, KwaZulu-Natal
• Directly supporting the owners of a diversified private business group